Student Employment

NCCU provides students with valuable employment opportunities to advance their professional and academic goals. Students who work while attending college can help pay for their education, exploring a wide range of positions and careers while applying skills and knowledge learned in the classroom toward future employment.

1. Work Aid: UGXXXX or UGGXXX (Bi-Weekly Hourly)
2. Undergraduate Academic Stipend: UFXXXX or UFGXXX (Monthly Flat Rate)
3. Undergraduate Work-Related Stipend: UFXXXX or UFGXXX (Monthly Flat Rate)
4. Graduate Academic Stipend: GRXXXX, GRGXXX (Monthly Flat Rate)
5. Graduate Work-Related Stipend:  GRXXXX, GRGXXX (Monthly Flat Rate)
6. Graduate Assistantship: GR9974, GRXXXX, GRGXXX (Monthly Flat Rate)

Undergraduate and graduate student employees:

• Must be enrolled in a minimum of (6) degree-seeking credit hours
• Must maintain a "student" status in good standing throughout the school year
• Must abide by University GPA requirements 

Graduate assistantships are awarded to qualified graduate students as outlined by the School of Graduate Studies.

Graduate Assistantship Qualifications

Student employees are permitted to work 20 hours per week. Students may work under multiple appointments, but the total hours may not exceed 20 hours per work week. 

Hiring managers or HR liaisons must submit all work-aid, academic/work-related stipends, and graduate assistantship job postings in PeopleAdmin. All hiring proposals must be submitted to HR employment with departmental and budgetary approvals by the hiring proposal deadlines. Hiring proposals submitted after the final OHR compliance deadline will be moved to the following bi-weekly or monthly payroll cycle.

NCCU University Compliance Monthly Payroll Schedule

2024 Bi-Weekly Employees Timesheet and Payroll Schedule
 

All new and returning student employees must receive authorization from HR Employment to begin working. This includes but is not limited to final approval of all PeopleAdmin actions, the posting and hiring proposal by HR Employment, I-9 Employment Eligibility Verification, and completion of all necessary pre-employment actions. 

It is illegal for employees to start work without having their employment eligibility verified, and the university would be subject to fines.

Student employees are required to complete the I-9 Employment Eligibility Verification process with authorized HR personnel on or before their first day of work.

1. Fill out Section 1 

• Employee completes Section 1- Page 1 of the I-9 Form (Must provide identification information as shown on Social Security Card)

2. Complete Section 2

• Employee completes the Identity and Acceptable Documents Verification with authorized HR Personnel (No Photocopies or Scanned documents allowed)

As a state agency, it is a condition of employment to receive your pay through direct deposit. All NCCU employees are required to comply with the direct deposit enrollment policy within the first 5 days of employment. Student Employee set up an AR Student Direct Deposit account for your refunds and submit a separate Direct Deposit Enrollment Form for Payroll. The same account may be used for both AR and Payroll.

1. Direct Deposit Form

• Employee completes the Direct Deposit Enrollment and Change Form (Must submit a voided check or a certified letter from the bank with account information)

2. NC-4 Tax Form 

• Employee completes the online NC-4 Tax Form

3. Return all payroll forms to the Payroll Office.

• Students who are newly awarded a Graduate Assistantship must attend a Virtual New Employee Orientation.

• 2024 New Employee Orientation & Hiring Proposal Deadline Schedule

International students are permitted to work on-campus as part of their immigration status. There are different types of work authorizations depending on the purpose of employment and the student’s immigration status.
Please contact the Office of International Affairs for more information.

All hourly work-aids must submit an electronic timesheet via Banner9-Employee Self-Service (not applicable for monthly/flat rate/one-time payments). Supervisors must review and approve all work-aid web timesheets by 11 pm on the Tuesday following the two-week reporting period.
 

• Student Reminder: Add a reminder to your calendar to submit your web timesheet every (2) two weeks no later than 9:00 AM on Monday.
• Supervisor Reminder: Add a reminder to your calendar to approve student work-aid web timesheets every (2) two weeks no later than 9:00 AM on Tuesday.

Work-Aids are paid hourly on the NCCU Bi-Weekly Payroll Schedule.
2024 Bi-Weekly Employees Timesheet & Payroll Schedule

Undergraduate/Graduate Stipends and Graduate Assistantships are paid a flat rate on the NCCU Monthly Payroll Schedule. 
NCCU University Compliance Monthly Payroll Schedule