Spring Closing

Residents must vacate the residence halls 24 hours after their last final exam. Residence halls will close to all students at 12 p.m. (noon) on Sunday, May 11, 2025. Please use the information in the email to plan ahead. Students will not be permitted to remain in the residence halls beyond the dates outlined above.

When students check out of their room, it should be cleaned thoroughly, and all personal belongings should be removed from their room. Hall staff will be checking the condition of rooms and assessing charges for any damages and/or trash remaining in your space and community areas.

Closing Checklist

To assist us and to avoid damage charges, please ensure the following:

Bedroom:

• All personal items are removed from your room (clothing, shoes, electronics, etc.).
• The drawers are empty, clean, and left open.
• Desks, dressers, closets, and beds are checked for stray items.
• The door(s), floor, and walls are free of items and sticky residue.
• The micro-fridge is unplugged, defrosted and clean (if applicable). You should complete this a week in advance to ensure that the freezer has time to thaw and proper cleaning can occur.
• The mattress cover is removed (if applicable).
• The bed is set up in its original position.
• The room, surfaces, under the bed, and behind the furniture are thoroughly dusted and clean on your side of the room.

Bathroom:

• All personal items are removed (toiletries, personal hygiene products, grooming products, etc.).
• The sink, toilet, and shower are clean.
• The floor is clean.

Kitchen (if applicable)

• All personal items are removed (dishware, cooking utensils, pots, pans, etc.)
• The refrigerator is empty and clean.
• The microwave is clean.
• The sink is clean.
• The counters and appliance surfaces are clean.

General:

• Personal carpet(s), rug(s), or other large or small item(s) are removed or disposed of in the appropriate receptacle (this includes microwaves and refrigerators).
• Close and lock all windows and doors.
• Ensure window blinds are down and closed.
• No items are left on the window sill.
• Floors are swept and carpets vacuumed.
• All trash and recycling have been properly removed.
• All lights are turned off.

Option 1. Schedule an appointment with a resident advisor (RA). At the student’s appointment time, the RA will meet the student at their room to assess the room and suite (if applicable), noting any cleanliness issues and/or damages. At this time, the student will be able to dispute or correct any concerns to avoid being fined. Once the RA has completed their assessment of the room and suite, the student will turn in their room key (if applicable) and exit the building. Once a student has checked out, they should not reenter the building.

Option 2. Complete an Express Checkout. 

Note: Express Checkout will only be available until April 28. All students must check out with an RA after April 28 by signing up for an appointment or checking out at the front desk. Failure to do so will result in an improper checkout fee.

The student must move all personal items out of their room and suite (if applicable). The student should obtain an express checkout envelope if they reside in a building in which a key was issued. If the student resides in a building in which a key was not issued, they should obtain an express checkout card. Express checkout envelopes and cards are locked in the lobby next to the black express checkout boxes. If the student has an issue locating the box, they should ask a building staff member. If returning a key, the student must seal their room key inside the express checkout envelope. After completing the information on the front of the envelope or card, the student should place it inside the black express checkout box. Students should avoid giving their envelopes to a staff member at the desk. Once a student has checked out, they should not reenter the building.

The building staff will conduct an inspection of your room, noting any cleanliness issues and damages. Note: By conducting an express checkout, you waive the right to appeal any damages and/or charges assessed to you individually and/or shared with your roommate(s)/suitemate(s)/community member(s).

Note: Keys must be turned into a staff member during a check-out appointment or via an express checkout envelope to avoid improper check-out or lost key charges to your student account. Leaving your key with a roommate or friend is not proper procedure and will result in you being charged for an improper check-out and/or a lock change.

If students are in need of accommodations any time after the closing of the residence halls for Spring, they can submit a Summer I Intersession Request in the Housing Portal via myEOL. Only students living on campus for Spring who have an active Summer I assignment are eligible for intersession housing. For more information, including cost and required documentation for Summer I Intersession housing, please visit the Intercession Housing page. Submission of an intercession request does not guarantee a student will be able to stay during this time.