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Steps for the Academic Appeal Process

Steps in the Academic Appeal Process

There are four steps in the Academic Appeal Process.

Check your academic standing and/or review any email notifications from the Office of the Registrar.

Submit any materials that provide an explanation for the circumstances that led you to academic suspension or academic dismissal. Obtain documentation, if applicable, that verifies statements made in your written narrative. Appeal submissions that do not include supporting documentation (e.g., a doctor’s note, a letter from a professor or a financial statement) are more likely to be denied. If you have questions regarding appropriate supporting documentation, contact your assigned advisor.

For example, if you were under the care of a medical professional during the semesters in question, provide documentation of this care, including dates of service.

You should also include a narrative of the circumstances and explain why you have not been as academically successful as you anticipated. This statement should:

  • Be typed and no longer than one page in length but thorough
  • Address your efforts with past academic recovery plans
  • Include a clear plan for achieving academic improvement

Note: It is important that when submitting your academic appeal, you select the correct school/college. Students with less than 53 earned credit hours should select University College as their school/college.

Upon submission of your appeal, your academic advisor and the committee will review your materials and render a decision of approved, pending, or denied for your eligibility to continue enrollment.

This decision will be communicated to you via email.

Due to the volume of academic appeals received, it may take 3–4 weeks for a decision to be made. All students will be notified of a decision by the corresponding deadline and should plan accordingly. Students planning to live on campus should not move into the residence halls without an approved appeal notification.

Questions regarding the academic appeal process can be directed to your academic advisor or the academic dean in your school/college.

Approved Appeal

If your appeal is approved, please reach out to your academic advisor about course registration for the approved term. Please be aware that a change of major may be required as a contingency of your academic appeal. Upon reinstatement, you will be placed on probation monitoring. This means you will have one semester to earn a term GPA of 2.0 and thus remain eligible to continue enrollment. If this does not happen, you will be dismissed. If seeking financial aid, please contact the Office of Scholarships and Financial Aid for eligibility status.

Pending Appeal

Students who reapply to NCCU with a grade point average below 2.0, have an incomplete Dean of Students Hold, or Exceed the 120-credit financial threshold could be offered a pending readmission letter. A pending letter outlines options of "(Yes) still interested in pursuing enrollment" or "(No) stopping in the process."

Students who say they want to continue in the process will need to complete an academic appeal form. The form link will be available once the student answers "Yes" in the Admissions Portal. The Appeal Form requires additional information, and a committee will evaluate the student’s application to deliver a decision of approve or deny. Please allow 3–4 weeks for the application to be reviewed once submitted.

If a student says they do not want to continue in the process, they will receive a denial letter. They are finished with the readmission process and will not be allowed to enroll in the semester for which they applied. Students can reapply for a future semester.

Denied Appeal

Suspension Academic Appeal Denied: If you submitted an academic appeal after being suspended and it is denied, you will be unable to enroll at NCCU for at least one semester (fall or spring). We highly encourage you to meet with your academic advisor to discuss your plans during your time away from NCCU. If there are extenuating circumstances in which additional information or substantial documentation has become available since your first appeal, you may file an additional level of appeal to the dean of your school or college. The decision of the dean is final. Appeals will not be accepted after the deadlines.

Dismissal Academic Appeal Denied: If you submitted an academic appeal after being dismissed and it is denied, you will be unable to enroll at NCCU for at least two years. We highly encourage you to meet with your academic advisor to discuss your plans during your time away from NCCU. If there are extenuating circumstances in which additional information or substantial documentation has become available since your first appeal, you may file an additional level of appeal to the dean of your school or college. The decision of the dean is final. Appeals will not be accepted after the deadlines.

Students living on campus should immediately contact the Office of Residence Life to ensure the termination of their housing contract and vacate the residence halls.